After the pandemic of COVID-19, the world of workplace and communication has changed significantly. Research reveals 65% of employees work remotely some time or the other. Millions of people around the world have started working remotely, and many companies have adopted the policy of work from home. Secure video conferencing is substituting one to a meeting and interactions on a global level. Knowing and following proper video conference etiquette makes the video conference more effective and helps you to make a good impression on the other person.
Keep it short and simple
Keep the video conferencing short and simple, sticking to essential points; it is best to continue the conference within half an hour. Make a memo, before starting the video conference, so every crucial point is discussed within the stipulated time. A group of small attendees, maximum to 10, makes the discussion more effective as everyone has a chance to speak.
Do not forget to encrypt your video conferencing with the help of secure technology. The encrypted secure video conferencing keeps the data private and secure, as the data flow is encrypted from one end to the other.
A composed, confident body language makes communication more effective. Make eye contact with other people during video conferencing by looking at the camera. Set the camera on the eye level, and optimize the camera for clear, sharp, crisp live streaming. The focus of the camera should be on you, not on the distracting background.
Test the setup
Technical glitches are common; examine the video conferencing system, before dialling. You test the system by dialling a co-worker or the attendees before the scheduled time, giving them a gentle reminder. Check the audio and video quality before starting the conference. A niche headset and microphone with a mute button is essential.
In virtual communication, you have to be more attentive, as multitasking is a common phenomenon. In digital contact, you are in the limelight, more than the other persons attending the meeting. Do not do errands like typing a message, nibbling nails; it is not the right attitude. Adhering to etiquette is more pertinent to the virtual learning platform.
Try to use wired Ethernet in video conferencing, which prevents Wi-Fi disruption and speed problems. If you are using a Laptop, then plug it in power; battery use can be detrimental to the video quality. Check the entire system before you commence the meeting.